We are recruitment specialists in the FMCG industry.
POD/Invoice Filing Clerk, Windhoek
Windhoek, Namibia
About the Role
Receive PODs and invoices from the truck drivers; documents are to be scanned and appropriately named. The documents are then electronically uploaded and filed in a systematic order.
Experience & Requirements
• Proficient in all Microsoft Office applications as well as CRM software.
• Good organisational skills with high attention to detail.
• Ability to respond effectively to changing priorities.
• Flexible, conscientious attitude to work.
• High standard of written and verbal communication.
• Ability to remain calm, focused and productive in a fast-paced work environment.
• A customer service orientation.
• Strong interpersonal skills.
• Excellent communication skills.
• Must be a Namibian Citizen.
Qualifications
• Matric/Grade 12 is a minimum requirement.
• A tertiary qualification in Logistics and Transportation is advantageous.
• IT literate, with a working knowledge of Microsoft 365.
Responsibilities
PODs
• Assist Debrief Clerk with receiving PODs and Claims from Drivers, ensuring that they are ticked off against trip sheets to "close the load."
• Receive PODs from Debrief Clerk/Warehouse Admins after status update has been completed on ERP System.
• Ensure that the documents returned are correctly signed by the customer, inclusive of GRV and other required supporting documents.
• Ensure PODs are individually scanned and saved to the G: Drive, ensuring file naming convention is maintained.
• Maintain filing and archiving system of hardcopy invoices and claims.
• Assist the Claims Controller to follow up queries from shops on PODs and investigate claims where necessary.
• Assist AR Clerks with POD and Claims Queries.
Dispatch Labels
• Print labels for stock to be delivered around the Country, in accordance with the daily planning control sheet.
• Return Labels, together with invoices and trip sheets, to the Dispatch Controller in timely manner for load consolidation and shipping.
Trip Sheets & Debrief Checking
• File signed & completed trip sheets daily – country and local in separate files.
• Scan and e-file all completed trip sheets, in accordance with set filing methodology.
Other
• Fulfill any duties which may be assigned to you from time to time by your Team Leader.
Relief Invoicing
• Assist with invoicing when the staff member is unavailable.
• Receive pick slips from Warehouse supervisors.
• Generate invoices on QAD and print.
*Please do not apply through the company website.
No applications through the company website will be considered
